> ## Documentation Index
> Fetch the complete documentation index at: https://help.mem.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Using Mem as a Team

> Set up sharing, Shared Collections, and AI-powered workflows to unlock collective intelligence.

## Overview

Mem helps teams capture knowledge once and reuse it everywhere. With AI-powered recall, natural-language search, and collaborative sharing, your team's information stays connected instead of siloed. Ask questions in Chat, surface related context automatically, and keep everyone aligned without the overhead.

## Feature Highlights

* **Voice Mode**: Capture and transcribe meetings or discussions into clean, structured notes—audio and transcript included. See: [Voice Mode](/features/voice-mode)
* **Chat**: Converse with your team's shared knowledge base to answer questions, summarize work, or draft content. See: [Chat](/features/chat)
* **Related notes in context**: While viewing a note, the right-hand panel surfaces similar and related notes so you can rediscover past knowledge from you and your teammates. See: [Heads Up](/features/heads-up)
* **Deep Search**: Find anything using natural language—even with partial details. See: [Search](/features/search)
* **Collections & Shared Collections**: Organize notes for projects or teams; add a note once and share it with everyone who follows that Collection. See: [Collections](/features/collections)

## Share Notes with Teammates

Notes are private by default. Share individual notes to collaborate in real time.

<Steps>
  <Step title="Open the note you want to share">
    Make sure the note is visible full-screen.
  </Step>

  <Step title="Click Share">
    Click the padlock icon (or double-person icon if already shared) at the top of the note.
  </Step>

  <Step title="Add teammates">
    Type the teammate's name or email. If they don't appear in suggestions, enter their full email address.
  </Step>

  <Step title="Confirm">
    Click Share to grant access.

    <Note>
      Sharing works with people who don't yet have a Mem account. If you share with someone new, they'll receive an invite and can register to access the note.
    </Note>
  </Step>
</Steps>

See also: [Note Editor → Share](/features/editor#share)

## Collaborate with Shared Collections

Use Shared Collections to group related notes for a project, team, or topic. Everyone with access sees the same set of notes and updates.

<Steps>
  <Step title="Open or create a Collection">
    From a Collection page, click the padlock icon at the top right (double-person icon if already shared).
  </Step>

  <Step title="Invite members">
    Enter the names or emails of your teammates to share the Collection.

    <Note>
      If someone you add doesn't have a Mem account yet, they'll receive an invite and can register to join the Shared Collection.
    </Note>
  </Step>

  <Step title="Share notes via the Collection">
    When you add a note to this Shared Collection, the note is shared with all members automatically.
  </Step>
</Steps>

Why Shared Collections?

* **One place for the team**: Keep meeting notes, decisions, and docs together.
* **Bulk sharing**: Add a note to the Collection once—everyone gets access.
* **Flexible organization**: A note can live in multiple Collections at once.

See also: [Collections](/features/collections)

## Tips for Successful Team Adoption

* **Standardize on Collections** for projects and functions (e.g., #Marketing, #All-Hands, #Q4-Roadmap).
* **Use Chat to accelerate work**: Summarize meetings, draft updates, and pull context from past notes.
* **Keep sharing lightweight**: Start with Shared Collections for broad access; share individual notes when needed.
* **Encourage linking**: Mention notes with `@` and tag Collections with `#` to keep knowledge connected.

## Subscriptions and Billing

Rather than having each team member subscribe individually to Mem Pro, you can unify billing and access with a Mem Teams plan. To inquire, [contact us](mailto:hello@mem.ai?subject=Mem%20Teams\&body=Team%20size:%0A%0ATeam%20type:%0A%0ADescribe%20your%20use%20case:%0A%0AName:%0A%0ACompany:%0A). We'll help you set up the right plan for your organization.

## Related

* Chat: [/features/chat](/features/chat)
* Heads Up: [/features/heads-up](/features/heads-up)
* Search: [/features/search](/features/search)
* Collections: [/features/collections](/features/collections)
* Editor → Share: [/features/editor#share](/features/editor#share)